Privacy Policy

This Privacy Policy explains how Prodidenko & Co Limited ("we", "us", "our") collects, uses, stores and protects your personal data when you visit our website or contact us. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Prodidenko & Co Limited is the data controller responsible for your personal data.

2. What Data We Collect

We may collect the following categories of personal data:

• Name and contact details (email address, telephone number)
• Company or brand name and professional information
• Enquiry content submitted through our contact form
• Technical data such as IP address, browser type and pages visited
• Any other information you voluntarily provide to us

3. How We Use Your Data

We use your personal data for the following purposes:

• To respond to your enquiries and communicate with you
• To assess whether a commercial relationship is appropriate
• To fulfil any contractual obligations where applicable
• To comply with legal and regulatory requirements
• To improve our website and services

4. Legal Basis for Processing

We process your personal data on the following legal bases under UK GDPR:

• Legitimate interests — to respond to enquiries and manage business relationships
• Contract — where processing is necessary to fulfil or prepare a contract
• Legal obligation — where we are required to process data by law
• Consent — where you have explicitly provided consent

5. Data Retention

Enquiry data is retained for 12 months. Client data is retained for up to 6 years in line with UK legal and accounting requirements. No other data is stored.

6. Sharing Your Data

We do not sell, rent or trade your personal data. We may share your data with:

• Service providers who assist us in operating our website and business (e.g. hosting, email)
• Professional advisers such as lawyers or accountants where necessary
• Regulatory or law enforcement authorities where required by law

We do not intentionally transfer personal data outside the United Kingdom. However, our service providers (such as hosting and email providers) may process data in other jurisdictions with appropriate safeguards in place.

7. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

• Right of access — to request a copy of the data we hold about you
• Right to rectification — to request correction of inaccurate data
• Right to erasure — to request deletion of your data in certain circumstances
• Right to restrict processing — to request that we limit how we use your data
• Right to data portability — to receive your data in a structured, machine-readable format
• Right to object — to object to processing based on legitimate interests
• Rights related to automated decision-making — we do not carry out automated decision-making

To exercise any of these rights, please contact us at partners@prodidenko.co.uk. We will respond within one calendar month.

8. Cookies

Our website uses cookies. Please refer to our Cookie Policy for full details of the cookies we use and how to manage your preferences.

9. Security

This website uses SSL encryption, secure UK-based hosting, and restricted access controls to protect personal data. Only authorised personnel can access enquiry information, and data is handled using basic organisational and technical safeguards appropriate for a small UK business.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with a revised date. We encourage you to review this page periodically.

12. Contact and Complaints

If you have any questions about this Privacy Policy or wish to make a complaint, please contact us at partners@prodidenko.co.uk.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection: ico.org.uk

Prodidenko & Co Limited · Company No. 17253257 · England and Wales